Is it possible to notarize a signature online? How does it work?
Learn more about online notarization
Announcements
Since October 2021, it has been possible to notarize your signature online at all notary offices in Brazil.
Anyone who has ever needed to notarize a signature knows how bureaucratic this process can be.
In addition to huge queues, which required a great deal of time, it was necessary to gather a large number of documents.
However, last year that changed, as you can now notarize your signature online.
And if you want to understand more about the subject, continue reading.
What is notarization?
Signature recognition is a service in which the Notary or Consul confirms that a signature belongs to a specific person.
The process can be carried out at the country's registry offices, or even at Brazilian Consulates (in other countries), where the person who performed the signature, have the record and the file.
The process ensures certification of the authorship of a signature on an official document.
There are two types of notarization:
By similarity
This type of recognition states that the signature on the document is similar to the signature on the signature card filed with the notary.
In this case, the interested party's presence is not necessary. Furthermore, anyone can present the document and request recognition.
The signature will be compared to the one on file at the notary's office.
For authenticity
In the second case, the presence of the signatory is required, as this is a type of recognition in which the signature is made in the presence of a notary.
In other words, the person who signed the document must appear at the notary's office with an identification document when the signature is notarized.
How to notarize a signature online?
To notarize a signature online, you must have a signature registered at the notary's office where the notarization will be carried out.
It is also important to have a notarized digital certificate or one from the Brazilian national digital certification system, ICP-Brasil.
Notary offices in Brazil that are connected to the e-Notary platform of the Brazilian Notarial College – Federal Council (CNB/CF) can notarize signatures online through Blockchain.
Then, you will sign the document and send it to the notary's office where you have an open company.
The notary will schedule a video call to confirm the identity and civil capacity of the person who requested recognition.
After that, it is necessary to electronically sign a validation term.
The notary will authenticate the signature on the original document. The document can then be collected or mailed to the applicant.
It is important to remember that this is only valid for notarization for authenticity.
In other words, recognition by similarity continues to be carried out in person.
This procedure is provided for in legislation that attributes public faith to documents, based on the authenticity of a signature.
How important is notarization?
The main purpose of notarization is to attest that the signature made on the document has characters similar to those deposited by the signatory on the signature card.
Whoever signs the document is aware of the clauses and conditions expressed.
What is the price for online notarization?
The cost to carry out this process is the same as that charged for in-person procedures, and varies from state to state.
You can consult the table through the website Association of Notaries and Registrars of Brazil.
When you enter the page, choose your state and see all the necessary information.
What are the prerequisites for notarizing a signature online?
Online notarization can undoubtedly streamline and simplify the entire process.
However, to perform remote recognition, some prerequisites must be met.
One of them is to have the company opened in one of the available notary offices, something that, for now, is still done in person.
It is also necessary to have a digital signature on the website e-notariado.org.br, or from the Brazilian national digital certification system (ICP-Brasil).
What is a Digital Certificate?
A digital certificate is the electronic identity of a person or company.
Basically, it is a virtual identification card, which functions as an ID card for individuals or legal entities in the digital environment.
Through it, you can sign documents and even perform various operations remotely (with legal validity).
The digital certificate is legally accepted. The system actually uses a pair of cryptographic keys that never repeat. These are:
• Public key: is made available to individuals who wish to communicate with the owner of the corresponding key. It is used to decrypt what was encrypted using the private key created with it.
• Private key: needs to be kept confidential and protected by whoever generated the keys.
Who needs digital certification?
Digital certification is important for all individuals and legal entities who wish to carry out certain operations virtually, securely and authentically.
Depending on the case, a digital certificate may even be required. This is the case, for example, for organizations registered under the actual or presumed profit tax regimes.
What is the digital certificate for?
The digital certificate is used to digitally sign documents and access restricted electronic systems.
These tools are essential when it comes to digitizing processes.
After all, businesses are becoming increasingly digital. However, it's necessary to create ways to increase security in these types of operations, as this remains a problem for those who make purchases and sales online.
Therefore, for transactions to be carried out efficiently and securely, security mechanisms need not only to be developed, but also improved.
The greater the number of digital certificates issued, the more services can be made available over time.
For now, it's relatively new. But with technological advancements and the shift to digital, digital certificates are expected to become even more widely known.
Conclusion
Now you know how to notarize your signature online and the importance of this process.
With the advancement of technology, it has become easier to do this.
After all, it is now possible to optimize time and save resources by completing processes that were previously much more bureaucratic and time-consuming.
